Gmail does not like multiple people sharing the same account. As a result, we often run into trouble accessing the college conference registration Gmail account.

This guide lays out the different ways we can access the college conference Gmail account successfully, and the pros and cons of each, then gives a final recommendation as to the best way to access the Gmail account in the long run.

This guide aims to help the core registration team serving ones understand generally how templates are set up so that serving ones know how to handle templates that are not yet documented.

All the spreadsheets we use for the college conference registration are color coded (with a few exceptions).

The colors in the heading indicate the use and who should touch that column (and who should not).

The most notable exception to this rule is the spreadsheets that the localities fill out to register their students. The fields for that portion are color coded to group similar columns together.

This guide explains the colors used in the headers of the spreadsheets that the registration team uses and what they mean.

We currently have 3 docs that aid in the storage and processing of all the registration information for each conference.

• Master – Mainly used for different types of data entry, from locality submissions to lodging assignments to checking in.
• Reports – Used to generate different types of reports–summary data or a more focused view on different areas of the data– and for error checking.
  • One thing that was not mentioned in the video is the automatic highlighting in the Registration and Finances tabs. There will be orange and red highlights to flag errors in the data entry, either on the locality side or on our serving ones’ side.
• Core Processing – used by the core team members the week leading up to the conference for the production of different kinds of printouts used during the conference, including badges.

This guide goes through all 3 documents and explains and showcases what each tab is for.