Registration Wiki

Internal · Southern California Registration Team

Every step of registration, written down.

The documentation and reference center for the serving ones of the Southern California college conference registration team, with background reading and step-by-step or video guides for every task.

Choose a locationNot on the team? Go to college-conference.com

01 — Select a location

Shared guides appear in both

  • Retreat site · Yucaipa

    Oak Glen

    13 guides · Step-by-step, templates, processing

  • Local conferences

    Local

    4 guides · Shared essentials

02 — Pre-registration timeline

Eight weeks out to the final summary.

Know where every team is in the process, so nobody wonders which step comes next.

  1. 8weeks before

    Finalize topic and brochures; registration team preparation dinner

    • Core
    • Overseers

  2. 5weeks before

    Prepare conference documents: step-by-step, master, reports, core processing

    • Core

  3. 4weeks before

    Confirm LRCs and update locality information; send registration instructions

    • Registration

  4. 2weeks before

    First deadline

    Process registrations; send registration confirmation email

    • Registration

  5. 1week before

    Second deadline

    Dry run; process add/cancel/change; initial summaries; printing and stuffing

    • Registration
    • Core

  6. After

    Reconcile payments and records; send final summaries to localities

    • Registration
    • Core

03 — Guides

Written steps or video. Follow them closely.

Term setup

Core team · before first call

Locality processing

Registration team

04 — During the conference

At the desk, Friday through Saturday night.

The same rhythm every session: check in, register on-site, reconcile, and prepare announcements 15 minutes before.

  • Session 1

    Friday

    • Set up stations, hang signs, train the team
    • Check in pre-registered attendees
    • Register on-site part-time and full-time attendees
    • Collect cancellations and Saturday arrivals from conference contacts
    • Reconcile the cash box with written and digital records

  • Session 2

    Saturday morning

    • Prepare lost badge forms, name badge stickers and Chromebooks
    • Check in and register on-site attendees
    • Enter cancellations from the conference contact desk
    • Share updated hospitality cancels
    • Double-check the Processing tab for discrepancies

  • Session 3

    Saturday evening

    • Same desk routine as the morning
    • Print the cancels list for the overseeing brothers
    • Follow up on canceled attendees, payments and replacements
    • Final reconcile of the cash box