Registration Wiki

Local conferences

Local

Everything for local conferences: a shorter timeline, the guides shared with every location, and the routine at the registration table.

4 guides

01 — Pre-registration timeline

Five weeks out to the final summary.

Local conferences run on a shorter schedule, with no retreat site, lodging or hospitality to arrange.

  1. 5weeks before

    Confirm the date, venue and LRC for each local conference

    • Core

  2. 4weeks before

    Prepare the master, reports and core processing docs; send registration instructions

    • Registration
    • Core

  3. 2weeks before

    First deadline

    Process registrations; send registration confirmation email

    • Registration

  4. 1week before

    Second deadline

    Process add/cancel/change; send initial summaries; print the check-in list

    • Registration

  5. After

    Reconcile payments and records; send final summaries to localities

    • Registration
    • Core

02 — Guides

Written steps or video. Follow them closely.

Term setup

Shared with every location

Locality processing

Registration team

03 — During the conference

At the table, from setup to the final count.

Usually one venue and one day: set up early, check everyone in, and reconcile before you leave.

  • Before

    Setup

    • Print the check-in list and name badges
    • Set up the registration table and signs
    • Bring the cash box, receipts and a laptop or Chromebook

  • During

    At the table

    • Check in pre-registered attendees
    • Register walk-ins and collect payments
    • Note cancellations and changes as they come in

  • After

    Wrap-up

    • Reconcile the cash box with written and digital records
    • Enter changes in the master
    • Send updated counts to the core team

04 — Information

Reference for this location.

  • How info pages work

    Information pages hold reference material for one location or for everyone: venues, contacts, supplies, policies.

    • Core
    All